Commonwealth · States and territories · Secretariats
One set of meeting papers for every jurisdiction at the table.
Secretariats share meeting papers with officials from each jurisdiction as external members, hold the meeting securely online, and have the communiqué signed by one representative per jurisdiction.
- Every jurisdiction
- Officials invited as external members.
- One set of papers
- Everyone works from the same folder.
- Meetings
- Held securely online, with group chat.
- Communiqué
- Signed by one signatory per jurisdiction.
Why intergovernmental papers are hard to share
Commonwealth, state and territory officials each work on their own networks, with no common place to share papers before a meeting.
Today
- Papers emailed to a long distribution list
- Versions multiply as each jurisdiction comments
- Meetings on whichever video app works
- The communiqué signed jurisdiction by jurisdiction
With DekkoCORE
- One folder shared with every jurisdiction
- Comments made on the same version
- Secure meetings with group chat
- One signature request for the communiqué
How it works in DekkoCORE
One meeting, from the first papers to the signed communiqué.
Step 1
Set up the meeting's folder
The secretariat creates a folder for the meeting in its Hub.
- Hub folders
Step 2
Invite each jurisdiction
Invite officials from each jurisdiction as external members, in a group per jurisdiction.
- External members
- Groups
Step 3
Work on the papers together
Share drafts at Editor so every jurisdiction works on the same version, and final papers View only.
- Editor
- View only
Step 4
Hold the meeting
Meet in a secure meeting with group chat, or use one for officials' pre-meetings.
- Meetings
Step 5
Sign the communiqué
Request a signature from each jurisdiction's group. Any authorized official in the group can sign.
- Request signature
- Signer groups
Who gets what access
A typical meeting. You can change or remove anyone's access at any time.
Secretariat
Full permissions
Runs the papers and the meeting.
Lead officials per jurisdiction
Editor
Work on drafts with the others.
Other officials
View only
Read the final papers.
Signatories
Signature request
One per jurisdiction signs the communiqué.
The bars show a permission level, from Listing only (one bar) to Full permissions (seven).
Questions
Do officials from other governments need their own DekkoCORE tenancy?
No. You invite them as external members of your Hub, and each signs in with their own account.
Can each jurisdiction have a folder only it sees?
Yes. Access is set per folder and per group, so a jurisdiction's own folder can be shared with that group alone.
What does a signer group do?
It lets any one authorized official from a jurisdiction sign on its behalf, so the communiqué isn't held up waiting for one person.
Are the signatures certificate-based digital signatures?
No. A signature in DekkoCORE is a signature mark applied to the PDF, with the signing recorded against the file.
Is DekkoCORE assessed for government information?
Yes. DekkoCORE is IRAP assessed to PROTECTED.
Running an intergovernmental secretariat?
Tell us how papers reach each jurisdiction today. We'll show you the same meeting cycle in DekkoCORE.