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DekkoCORE

Departments · Records managers · Transition teams

Move records when departments merge or split, and show nothing changed on the way.

Transition teams upload records in bulk with DekkoDrive and organize them in a Fusion HUB with access by group. The index never shows anyone records above their classification ceiling.

Book a demoHow it works
The DekkoCORE Index, listing every document in the organization with attributes such as location, classification, owner and version
In DekkoCOREThe Index lists every document with its attributes, including its classification.
Bulk transfer
DekkoDrive uploads whole folders.
Access by group
A Fusion HUB, with a group for each team.
Classification ceilings
Enforced by the server in the index.
Integrity
File verification shows records are unchanged.

Why records transfers are risky

When functions move between departments, years of records have to move with them, intact and only to the people who should see them.

Today

  • Records copied to drives and couriered
  • Access sorted out after the move
  • Classifications checked by hand
  • No proof records arrived unchanged

With DekkoCORE

  • Bulk upload with DekkoDrive
  • Access by group from day one
  • Classification ceilings enforced by the server
  • File verification for any record

How it works in DekkoCORE

One transfer, from the losing agency to the receiving teams.

  1. Step 1

    Upload the records

    Transition teams upload records in bulk with DekkoDrive for Windows.

    • DekkoDrive

  2. Step 2

    Set up groups

    Create a Fusion HUB with a group for each receiving team.

    • Fusion HUB
    • Groups

  3. Step 3

    Index within ceilings

    Records go into an index where the server limits what each person sees to their classification ceiling.

    • Index
    • Classification ceilings

  4. Step 4

    Check integrity

    Anyone can check a record against the original with DekkoSecure's file validator.

    • File verification

  5. Step 5

    Keep the record

    The audit log shows who opened what during and after the transfer.

    • Audit log

Who gets what access

A typical transfer. You can change or remove anyone's access at any time.

  • Transition team

    Full permissions

    Runs the transfer.

  • Records managers

    Manager

    Organize records and set access.

  • Receiving teams

    Download, by group

    Work with the records for their functions.

  • Losing agency

    Not shared after transfer

    Access ends once the move is complete.

The bars show a permission level, from Listing only (one bar) to Full permissions (seven).

Questions

What does a classification ceiling do?

Each person has a ceiling, and the server won't show them index entries classified above it.

Is the index encrypted?

The files are. Index attribute values, such as record numbers and dates, are stored unencrypted so they can be searched, so keep sensitive content out of attributes.

What happens when we remove someone's access?

Their access ends straight away. Anything they've already seen or downloaded isn't taken back.

How do we show records weren't changed?

Anyone can add a copy to DekkoSecure's file validator. A match shows where it came from, and a changed copy won't match.

How large can the transfer be?

There's no file size limit unless your tenancy sets one, and DekkoDrive for Windows uploads whole folders.

Moving records between departments?

Tell us what's moving and who needs to see it. We'll show you the same transfer in DekkoCORE.

Book a demo

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