Schools · Wellbeing teams · Child-safety leads
Pass a student's safeguarding records to the next school, and know who read them.
When a student changes schools, wellbeing and child-safety information needs to reach the people who'll support them. The sending school shares the records at View only with the receiving school's wellbeing lead, access ends on a set date, and the audit log shows who read them.
- Named readers
- Only the staff you choose.
- View only
- Read in the browser.
- Access expiry
- Ends on the date you set.
- Audit
- Every view recorded.
Why safeguarding records go astray
Child-safety and wellbeing records are among the most sensitive a school holds. When a student moves, they're often emailed or posted, and can end up in a general inbox or not arrive at all.
Today
- Records emailed to a general inbox
- Printed files sent by post
- Copies kept by whoever opened them
- No record of who read them
With DekkoCORE
- Shared with named staff only
- Read at View only
- Access ends on the date you set
- Every view recorded
How it works in DekkoCORE
One student, from enrollment at the new school to handover.
Step 1
Keep the records in a Hub
The sending school keeps the student's records in a Hub folder.
- Hub folders
Step 2
Invite the receiving school's lead
Invite the receiving school's wellbeing or child-safety lead by email.
- External members
Step 3
Share at View only
They read the records in the browser, with nothing to download.
- View only
Step 4
Set an end date
Access ends on the date you set, once the records have been read.
- Access expiry
Step 5
Keep the record
The audit log shows who viewed each record, and when.
- Audit log
Who gets what access
A typical transfer. You can change or remove anyone's access at any time.
Sending school's wellbeing team
Full permissions
Holds the records.
Receiving school's wellbeing lead
View only, with an expiry date
Reads the records to support the student.
Receiving school's principal
View only
Knows what they need to know.
Everyone else
Not shared
Can't see the records.
The bars show a permission level, from Listing only (one bar) to Full permissions (seven).
Questions
Can the receiving school keep a copy?
Not with View only. If they need their own copy for their records, share at Download instead.
Does the receiving school need an account?
Yes. You share with named staff, who sign in to read. That's what lets DekkoCORE record each view against a person.
What happens when access ends?
The receiving staff can no longer open the records. The records stay with you.
Does this replace our student information system?
No. It's for passing records securely between schools, alongside the systems you already use.
Where are records stored?
DekkoCORE is hosted in-country, in Australia, the United States or Canada.
Transferring safeguarding records?
Tell us how records move between schools today. We'll show you the same transfer in DekkoCORE.